The Police Activities League (PAL) van may be
used for non PAL activities.
GUIDELINES
A. Use of the PAL van is restricted to sworn
members of the Honolulu Police Department who
will be guided by the applicable provision of
the directive covering police vehicles.
B. The use of the vehicle shall be limited to
police tasks and police-related community
activities and can be arranged with the PAL coordinator.
PROCEDURE
A. Request for Use
1. All requests shall be directed to the PAL
coordinator. Requests:
a. May be verbal; and
b. Must be made at least seven days prior to
the date the vehicle is needed.
2. The officer requesting the van shall provide
the coordinator with the following information:
a. Date and time the vehicle is to be used;
b. Destination;
c. Reason for use; and
d. Name(s) of officer(s) who will be operating
the vehicle.
3. The PAL coordinator shall have the authority
to approve or disapprove any request.
B. Sign Out Procedure
1. The assigned operator(s) shall thoroughly
inspect the PAL van prior to its use.
2. The assigned operator(s) shall complete the
Police Activities League Van Checklist, HPD-219A
form, in duplicate. This information shall be
verified by the PAL coordinator or designee.
a. The original copy of the checklist shall be
filed in the PAL office.
b. The duplicate copy of the checklist shall be
retained by the officer(s) borrowing the vehicle.
c. In the event it is known in advance that the
PAL van is to be returned while the PAL office
is closed, the officer(s) shall complete the van
checklist in triplicate. The original is to be
filed in the PAL office, and the copies shall be
retained by the officer(s) borrowing the vehicle.
C. Return Procedure
1. The assigned operator(s) of the vehicle shall,
when returning it, ensure that:
a. The vehicle has been properly serviced with
gas, oil, water, and battery check.
Gas shall be obtained from the pumps at the
Alapai and Kapolei stations;
b. The interior of the vehicle is clean;
c. The vehicle is properly secured and parked
at the prearranged area as instructed by the
PAL coordinator or designee; and
d. All keys are returned to the PAL coordinator
or designee.
2. The PAL coordinator or designee, at the time
the van is returned, shall inspect it and note
the following information on the original copy
of the Police Activities League Van Checklist,
HPD 219A form:
a. Any damages;
b. General condition; and
c. Date and time of return.
3. In the event the PAL office is closed at
the time the van is returned:
a. The operator of the PAL van shall park and
secure the van at the prearranged area as
instructed by the PAL coordinator or designee.
The keys, along with one copy of the HPD-219A
form, shall be returned to the Radio Transmission
Officer located at the front desk of the Kapolei
station until the return of the PAL coordinator
or designee. The second copy is to be retained
by the operator; and
b. The PAL coordinator or designee, upon return
to the PAL office, shall inspect the van and make
applicable notations on the office copy of the
Police Activities League Van Checklist, HPD 219A form.
PROCEDURE
A. Request for Use
1. All requests shall be directed to the PAL
coordinator. Requests:
a. May be verbal; and
b. Must be made at least seven days prior to
the date the vehicle is needed.
2. The officer requesting the van shall provide
the coordinator with the following information:
a. Date and time the vehicle is to be used;
b. Destination;
c. Reason for use; and
d. Name(s) of officer(s) who will be operating the vehicle.
3. The PAL coordinator shall have the authority to
approve or disapprove any request.
B. Sign Out Procedure
1. The assigned operator(s) shall thoroughly
inspect the PAL van prior to its use.
2. The assigned operator(s) shall complete the
Police Activities League Van Checklist, HPD 219A form,
in duplicate. This information shall be verified by
the PAL coordinator or designee.
a. The original copy of the checklist shall be
filed in the PAL office.
b. The duplicate copy of the checklist shall be
retained by the officer(s) borrowing the vehicle.
c. In the event it is known in advance that the
PAL van is to be returned while the PAL office is
closed, the officer(s) shall complete the van
checklist in triplicate. The original is to be filed
in the PAL office, and the copies shall be retained
by the officer(s) borrowing the vehicle.
C. Return Procedure
1. The assigned operator(s) of the vehicle shall,
when returning it, ensure that:
a. The vehicle has been properly serviced with gas,
oil, water, and battery check.
Gas shall be obtained from the pump at the Alapai station.
b. The interior of the vehicle is clean.
c. The vehicle is properly secured and parked at
the prearranged area as instructed by the PAL coordinator or designee.
d. All keys are returned to the PAL coordinator or designee.
2. The PAL coordinator or designee, at the time
the van is returned, shall inspect it and note the
following information on the original copy of the
Police Activities League Van Checklist, HPD 219A form:
a. Any damages;
b. General condition; and
c. Date and time of return.
3. In the event the PAL office is closed at the
time the van is returned:
a. The operator of the PAL van shall park and
secure the van at the prearranged area as instructed
by the PAL coordinator or designee. The keys, along
with one copy of HPD-219A, shall be placed in the PAL
box located in the Alapai security station until the
return of the PAL coordinator or designee. The second
copy is to be retained by the operator.
b. The PAL coordinator or designee, upon return
to the PAL office, shall inspect the van and make
applicable notations on the office copy of the Police
Activities League Van Checklist, HPD 219A form.
MONTHLY REPORTS
A. Whenever the PAL van is used for purposes
other than PAL related activities, the PAL
coordinator or designee shall submit a report to
the commander of the Community Affairs Division
at the end of that month.
B. The report shall list the following information
regarding each use of the van: name(s) of the officer(s)
who used the van, date(s) and times taken and returned,
reason for use, and mileage for each use.