To establish procedures for scheduling security
for Honolulu City Council meetings. The Honolulu
Police Department (HPD) shall provide security
for both regular and special meetings, as needed,
to ensure the safety of the councilmembers and the public.

GENERAL RESPONSIBILITIES

A. The officer assigned to the City Council
meeting (regular and special) shall:

1. Report for duty at the required time and
remain there for the duration of the meeting.

2. Be attired in his or her standard police
uniform and all required equipment. Refer to
Policy 2.38, UNIFORMS, EQUIPMENT, AND FIREARMS.

3. Check-in with the contact person to receive any instructions.

4. Take up his or her post inside the hearing
room or immediately adjacent to the hearing room door.

5. The City Council Chair will end the meeting
by announcing that the “meeting is adjourned.” This
announcement shall release the officer from his or
her assignment. Prior to leaving, the officer shall
check with the contact person. Refer to subsection 3 above.

B. In the event that the City Council hearing
does not end at the time previously stated, the
officer must notify his or her respective watch
commander and request a relief officer. The
officer shall not leave the post until relieved
of his or her duties. The respective watch commander
is then responsible to ensure that the officer is relieved.
REGULAR CITY COUNCIL MEETINGS

A. There are twelve regular City Council
meetings during the year. These meetings are
usually located at Honolulu Hale but may be held at Kapolei Hale.

B. These positions are special duty assignments
and shall be filled by a Metropolitan Police Officer (MPO).
However, if an MPO is not available, the Major Events
Division (MED) may approve a Metropolitan Police Corporal
to fill the position.

C. If a special duty officer does not fill the
assignment, staffing shall be provided by the respective district commander.

D. In the event that an officer cancels an
assigned job, the officer shall notify the Special
Duty Section of the MED. Refer to Policy 3.20,
SPECIAL DUTY AND VOLUNTARY POLICE SERVICE.

E. If the officer must cancel the special
duty assignment with less than six hours notice,
he or she shall contact the respective watch
commander to notify him or her that an on-duty
replacement officer is needed.

F. If the meeting is cancelled, the City
Clerk’s Office shall send notification via e-mail
to the Special Duty Section, the respective district
commander, and the Legislative Liaison Office (LLO).

SPECIAL CITY COUNCIL MEETINGS/SPECIAL COMMITTEE HEARINGS

A. These special meetings/hearings may be
held at locations outside of Honolulu Hale.
Special meetings/hearings held outside of
Honolulu Hale shall follow the same guidelines as section II above.

B. The district commander where these special
meetings/hearings will be held shall be responsible
for the assignment of an on-duty officer for security purposes.

In the event that the meeting/hearing is deemed
“controversial,” the respective district commander
shall be responsible to assign more officers for the hearing, if necessary.

C. In the event that an officer cannot
fulfill the assignment, he or she shall notify
the watch commander so that another officer can be assigned.

D. For special meetings/hearings, the
City Clerk’s Office shall send an e-mail
to the respective district at least five
days prior to the special meeting/hearing
to notify them of their responsibility to provide an
on-duty officer at the meeting. A copy of
the e-mail shall be sent to the Special Duty Section and the LLO.

E. If the special meeting/hearing is cancelled,
the City Clerk’s Office shall send notification via
e-mail to the respective district commander, district secretary, and the LLO.

LLO RESPONSIBILITIES

A. The LLO shall provide the City Clerk’s
Office with the following information. A list of the:

1. Eight patrol districts with boundaries; and

2. Districts’ telephone numbers, including the
major’s, captain’s, and secretary’s telephone numbers;
facsimile numbers; and e-mail addresses.

B. The LLO shall act as the coordinator between
the Honolulu City Council and the HPD.