Requests to review and/or obtain a copy of
dispatch audio recordings shall be submitted
to the Communications Division commander or
designee in accordance with this directive.

DISPATCH AUDIO RECORDING REQUESTS

A. Police personnel who wish to review
and/or obtain a copy of a dispatch audio
recording shall prepare and complete the
Review/Copy Audio Recordings, HPD-314 form,
and submit it to the Communications Division commander or designee.

When requesting an audio recording, a blank compact
disc-recordable (CD-R) or audio cassette should be provided.

B. Each request should be submitted at
least 24 hours prior to the requested playback/pickup time.

C. The requester must review or pick up
the audio recording within five working days after the request is approved.

D. If necessary, the requester shall provide
a stenographer to transcribe the audio recording.

IMMEDIATE NEED TO REVIEW AND/OR OBTAIN AUDIO RECORDINGS

When it is necessary to immediately review and/or
obtain an audio recording, the Review/Copy Audio Recordings,
HPD-314 form, shall be submitted via the requestor’s
supervisor to the Communications Division commander or designee.

RETENTION OF RECORDINGS

The Communications Division will retain dispatch audio
recordings of all emergency 911 telephone calls and radio
dispatches for a minimum of one year, pursuant to
Section 46-1.7, Hawaii Revised Statutes.