Employees of the Honolulu Police Department shall
be guided by this directive in regard to outside employment.
DEFINITIONS
Employee: an officer, recruit officer, or civilian
employee of the department.
Officer: a member of any metropolitan police
classification or helicopter pilot.
Outside employment: any activity engaged in by an employee
for direct or indirect payment or compensation of any kind
except (1) work for the department, (2) special duty,
and (3) the investment of the employee’s own money for
personal gain. All other forms of business and
professional activity are regarded as outside employment.
GENERAL CONDITIONS
A. Outside employment must be authorized by the
Chief of Police or a designee.
B. The Chief of Police or designee shall act on
each outside employment request.
Employees not covered by the Unit 12 collective bargaining
agreement may request an advisory opinion from the Honolulu
Ethics Commission; this opinion will be considered by the Chief of Police.
Employees covered by the Unit 12 bargaining agreement may
appeal the Chief’s decision to the Honolulu Ethics Commission.
In accordance with the bargaining agreement, the decision
of the Honolulu Ethics Commission shall be final and binding.
C. The Human Resources Officer may act for the Chief of Police on:
1. Any request that involves only a change in the
employer or in the nature of the work being performed
by an employee who has previously been authorized to
engage in that employment; and
2. Any new request for outside employment where
there is a precedent for approval of this sort of
activity and the request has the approval of the employee’s bureau chief.
D. Element commanders should periodically evaluate
the duty performance of their employees who engage in
outside employment. Any failure to perform departmental
duties satisfactorily may result in revocation of the
employee’s outside employment privilege.
SUBMISSION OF FORMS
A. The Outside Employment Request e-form shall be submitted each time that:
1. An employee undertakes a new kind of outside employment;
2. An employee continues in a previously authorized
kind of employment, but the employee’s job description or employer changes; or
3. An employee or a member of the employee’s immediate
family (one related by blood or marriage and living under
the same roof) gains a financial or controlling interest
in a business organization that has sought approval from
a city agency for an official action of the organization
during the previous twelve months.
B. The e-form shall be submitted at least five
business days prior to the expected start of the
employment for which the employee is seeking approval.
1. The employee shall describe the desired
employment in sufficient detail to permit a judgment
about its suitability to be made.
2. The employee shall submit the completed e-form
to his or her element commander, who shall make a
preliminary recommendation about the suitability of the employment.
3. The element commander shall submit the e-form
to the Human Resources Officer for a final determination.
4. The Human Resources Officer shall either inform
the employee of the final determination as soon as
practicable or forward a recommendation regarding the
request to the Chief of Police or designee for a final determination.
5. An employee may not engage in outside
employment before receiving written authorization to do so.
C. The Outside Employment Request e-form is also
required under other circumstances.
1. An e-form shall be submitted each time that:
a. A business organization in which an employee
or member of the employee’s immediate family has a
financial or controlling interest and which is expected
to be involved in any official action to be taken by the employee; and
b. An employee anticipates a change of the sort
described in sections III A or III C 1 a above.
2. The Human Resources Officer may also require
an employee to submit an e-form for the following:
a. Transfer from another city department to the
Honolulu Police Department;
b. Reallocation to a higher position classification;
c. Promotion to a higher rank; or
d. Transfer from another jurisdiction.
D. Employees engaged in seasonal or periodic
employment (e.g., college instructors) need not
submit a new outside employment request for such
work unless there is a change of the sort described
in section III A above.
E. An employee who terminates work with an
employer shall submit notification of the fact
within five business days of termination to the
Human Resources Officer via an Outside Employment Request e-form.
F. Newly hired employees who do not have e-form
access may submit the Outside Employment Request,
HPD-334 form; and Disclosure of Interest by Officers
and Employees, CC-8 form, with the Human Resources
Division (HRD) at the time of hire.
GENERAL LIMITATIONS ON OUTSIDE EMPLOYMENT
A. Outside employment must not be inconsistent
or incompatible with the employee’s duties and
responsibilities with the department and must not
interfere with their proper discharge.
B. Outside employment must not conflict with
the Standards of Conduct established by the Revised
Charter of Honolulu or the department, with the
appropriate collective bargaining agreement, or
with any provision of this or any other departmental directive.
C. Employees shall not invest their outside
employment with police authority. While engaged
in outside employment, they shall not wear
departmental uniforms, conduct departmental
investigations, or make use of departmental
equipment; records; documents; files; or
services (other than the normal “called-for”
services provided to the public).
D. An officer may not carry or use firearms
except when (1) it is legally required that a
firearm be carried in the performance of duty or
(2) the employer has current written authorization
from the Chief of Police for the officer to carry
firearms (see section 15-6 of the Rules of the
Chief of Police). In either case, the employer
must furnish the firearms and the officer must
(1) disclose the need to carry a firearm and
(2) obtain written authorization from the Chief
of Police or the commander of the HRD to carry
firearms in the performance of the outside employment.
E. Specific limitations will be found in sections V to IX below.
WORK FOR THE CITY
The Revised Charter of Honolulu bars any full-time
employee of the city from being employed by the
city in any other capacity, either on a part-time
basis or on a personal service contract.
WORK FOR THE LEGISLATURE
A. It is the policy of the City and County
of Honolulu not to grant leaves of absence to
city employees to work for the Hawaii State
Legislature. It is reasoned that prolonged
absences by city employees for such work create
problems in scheduling work and increase the
burden on other employees.
B. Exceptions may be granted in isolated
instances where it would be in the best interest
of the city to permit an employee to work for
the Hawaii State Legislature.
1. Requests for such leaves of absence shall
be screened by the Chief of Police, who will
recommend to the Mayor those who appear likely to
be of material benefit to the city.
2. Each exception to this policy must be approved by the Mayor.
SERVICE IN MILITARY ORGANIZATIONS
A. A request to serve in a military organization
(e.g., reserves or national guard) shall not be denied
unless the result would be to exceed the limits set for
military service within the department and its elements.
B. No more than five percent of the total personnel
authorized for the department, a division, or other
element may belong to military organizations at one time.
C. If a request to join a military organization
will cause the five-percent limit to be exceeded, the
requesting employee shall either transfer to another
element where military service is possible or postpone
joining the organization.
EMPLOYMENT OF OFFICERS IN SALES AND SECURITY
A. General Limitations
1. In accordance with the provisions of the
Unit 12 bargaining agreement on outside employment,
officers may seek approval for employment in sales
or security work as long as the employment meets
the criteria set forth in section IV above.
2. Officers must not use their police status,
either directly or indirectly, to influence the
outcome of any business transaction.
3. Officers must immediately terminate any
outside employment if the employer or employer’s
parent organization comes under investigation or
official scrutiny for unlawful, unethical, or
deceptive practices. In addition, officers must
provide such information as may be required to
assist in the investigation or scrutiny.
4. Violation of any of the requirements
listed or cited above may result in rescission
of an officer’s outside employment and/or disciplinary action.
B. Limitations on Sales Employment
1. Employment in the following is prohibited:
a. Sale or distribution of police equipment
or personal protection or safety devices, either
to police personnel or the public;
b. Sale or distribution of security devices,
e.g., locks, safes, or alarms;
c. Sale of any service or commodity to city
or state agencies, except those presently
permitted by special duty;
d. Sale or any other form of employment dealing
with the distribution, display, or viewing of obscene
or pornographic material or devices or with any other
product or service that appeals to prurient interest;
e. Sale, distribution, or service of gambling
devices, including pinball machines, or any other
gambling paraphernalia; and
f. Sale of drugs, narcotics, or any narcotic paraphernalia.
2. The propriety of employment in other sales
areas will be determined on a case-by-case basis.
C. Limitations on Security Employment
1. Officers may be employed by firms offering
security services. However, they shall not own,
operate, or have a financial interest in such a
firm nor shall they donate their time or services to one.
2. Officers employed in security work shall not
provide bodyguard service.
REAL ESTATE BROKERAGE AND SALES
Employees applying for outside employment involving
real estate brokerage or real estate sales shall
attach a signed copy of the Real Estate License Disclosure,
HPD-334A form (see the attachment), when submitting
their Outside Employment Request e-form. The
original HPD-334A form shall be forwarded to the HRD.
By signing the HPD-334A form, employees are
acknowledging and attesting to abide by the
mandates of Sections 11-102, 11-103, and 11-104
of the Revised Charter of the City and County of Honolulu.
RESERVE OFFICERS
A. The above restrictions on outside employment
do not apply to reserve officers. However, reserve
officers shall notify the HRD commander of any
change in their employment.
B. The Chief of Police has the authority to
prohibit reserve officers from engaging in employment
activity that may conflict with departmental duties,
responsibilities, or image.