The National Crime Information Center (NCIC)
system shall be operated in accordance with
guidelines established by the Federal Bureau
of Investigation (FBI) and the Hawaii NCIC
Criminal Justice Information Services (CJIS) Systems Agency (CSA).
NCIC SYSTEM

A. The NCIC is a nationwide, computerized
information system designed to make accurate
and timely criminal justice information readily
available to as many criminal justice agencies as possible.

B. The NCIC operates on a shared management
basis between the FBI and the states. Under
this concept, a single agency in each state acts
as the NCIC CSA for the state. In Hawaii, the
Department of the Attorney General acts as the CSA.

C. The head of each CSA appoints a CJIS
systems officer (CSO) who is responsible for
monitoring system use, enforcing system discipline,
and ensuring that NCIC operating procedures are
followed by all users within the state.

D. The Crime Prevention and Justice
Assistance Division of the Department of
the Attorney General uploads and clears
the information of juveniles that have
been entered or cleared from the Missing,
Runaway, or Wanted Juvenile table into
the NCIC Missing Person file of the Juvenile
Justice Information System (JJIS).

ELEMENT RESPONSIBILITIES

A. In general, the element that
enters a record into the NCIC is responsible
for ensuring its completeness, accuracy,
and timeliness in accordance with the NCIC
standards and procedures. The element is
also responsible for removing the record
from the NCIC system when it is no longer
valid. See Section 1, Introduction, NCIC 2000 Operating Manual.

B. Elements with responsibility for
particular kinds of records shall develop
and maintain written operational procedures
that define the records to be entered into
the NCIC system and establish guidelines to
ensure proper quality. This includes the
practice of second-party checks, as defined
in the NCIC 2000 Operating Manual.

C. The specific responsibilities are as follows:

1. Criminal Investigation Division

a. The Extradition Detail shall coordinate
the return of fugitives held in custody by other agencies.

b. The Missing Persons Unit shall maintain
missing person and endangered juvenile records in the NCIC system.

c. The Family Violence Detail shall maintain
custodial interference records in the NCIC system.

2. Records and Identification Division

a. The Follow-Up Unit shall maintain firearms,
stolen property, stolen vehicle, and boat records in the NCIC system.

b. The Warrants Unit shall maintain wanted
person records in the NCIC system.

c. The Identification Section shall maintain
the runaway juvenile records in the NCIC system.

3. Communications Division

a. The Communications Division shall monitor
and route all NCIC generated messages directed
to the department. Each message received on the
NCIC/National Law Enforcement Telecommunications
System (NLETS) printer shall be immediately reviewed
and routed to the appropriate authority.

b. The Communications Division shall enter
information into the JJIS relating to missing,
runaway, or wanted juveniles. They shall also
clear any information for juveniles previously
classified as missing, runaway, or wanted (but
who are no longer) to ensure the records are updated in the NCIC system.

4. Information Technology Division

The division commander is responsible for the
overall administrative control of the NCIC system
within the Honolulu Police Department.