Juvenile computer records shall remain
confidential at all times. Anyone other
than specific law enforcement personnel
in Hawaii shall be referred to the Family
Court for juvenile-related information.

INFORMATION MAINTENANCE

A. A juvenile shall be given only one
identification number regardless of the
number of arrests or reported incidents of runaway, etc.

B. The Communications Division shall
enter information relative to runaways,
the status of juveniles, and appropriate
cancellations into the computer system
as the information is received.

C. The Juvenile Services Section,
Community Affairs Division, shall be
responsible for verifying and updating
all entries and cancellations in the juvenile file.

JUVENILE JUSTICE INFORMATION SYSTEM (JJIS) ACCESS

The Juvenile Justice Information Committee
has granted the Chief of Police discretionary
power with regard to access rights to the
JJIS. The Chief of Police has approved
access for officers and civilian personnel
in specific positions within the department.
Access is controlled via the element computer
liaisons; refer to section IV below.

CONFIDENTIALITY

A. Elements and individuals authorized
to access confidential records are governed
by Chapter 846D, JJIS, Hawaii Revised Statutes.

B. Division-level commanders shall select
and supervise all persons authorized to have
direct access to the information or to any
terminals or stations by which the information is transmitted.

C. Individuals shall be responsible
for the security of the juvenile justice
data that the agency has received or can
receive. There must be no unauthorized
access, disclosure, or dissemination of
information regarding juveniles classified
as victims, witnesses, complainants, or nonoffenders.

ACCESS PROCEDURE

The element computer liaison must submit
two forms each time that any one of the
following occurs: an individual is granted
access to the JJIS; an individual’s JJIS
access profile changes; or an individual’s
access to the JJIS is removed because he
or she leaves the element (through transfer,
promotion, dismissal, retirement, etc.).

A. The Department of Information
Technology (DIT) Security Request-Add/
Change/Delete/Transfer User e-form is
submitted to the department’s security
liaison in the Information Technology
Division (ITD) for processing and submission to the DIT.

B. The JJIS User Security Request,
HPD-513 form, is also submitted to the
department’s security liaison in the ITD.
(For a new user, the form is submitted
when he or she completes new user training.)
The form is reviewed and then submitted to
the JJIS security liaison in the Department
of the Attorney General.