The transmittal of police reports, Records
Management System (RMS) attachments, and
money shall be carried out on a regular and
timely basis so that the needed investigative
and administrative actions can be accomplished.

GENERAL TRANSMITTAL AND ROUTING SCHEDULE

A. Most transmittals to and from the Alapai
headquarters are routed through the Records
and Identification Division.

B. Transmittal to the Records and Identification Division

Transmittals will be made once during the
course of each watch. Delivery must be
made to the Records and Identification
Division no later than the following times:

C. Routing

Transfers are to be made from point to
point as follows:

From Directly to
GENERAL PROCEDURES

A. Transmittal from Patrol District Stations
to the Records and Identification Division

1. All items should be arranged in categories,
(e.g., routine reports and intradepartmental
mail) before being placed in the official
Honolulu Police Department transfer pouch.
Categorization will facilitate inventory and
verification of the contents against a property receipt.

2. A property receipt listing all of the items
in the transfer pouch will be made in triplicate.

3. The commanders of the patrol districts and
the Records and Identification Division shall
each designate an officer or other personnel
from each watch to be responsible for the
transmittal of such records. In addition,
these personnel shall prepare itemized report logs.

4. Personnel of the Records and Identification
Division will receive the transmittal of records
and the itemized report log. They will return
the original report log to the district’s mailbox
and retain the duplicate copy of the report log
for the Records and Identification Division’s file.

B. Police Reports

1. Submission of Reports

a. All districts shall utilize the transmittal
report log when inventorying and submitting
reports and attachments to the Records and
Identification Division.

The reports shall be listed in sequential order.
Only one line may be utilized at a time to list
reports. Each line shall contain the report
number, classification, and responsible officer.
Follow-up reports will be listed the same way at
the end of the log.

b. The report log shall be attached to each
district’s reports. The reports shall be in
the same sequential order as they are scanned
into the RMS.

The sergeant submitting the report log shall
verify that all scanned attachments are
submitted into the RMS, in the same order
as shown on the Supplemental Attachment Page,
HPD-037 form. The sergeant shall ensure
that all scans are clearly visible and unobstructed.

If the reports are submitted incorrectly,
the Records and Identification’s Counter
Clerk will return the attachments for correction.

c. All reports shall be turned in prior
to the termination of the officer’s tour
of duty. Any outstanding reports shall
be turned in to the Records and
Identification Division by the end of
the following watch in the manner described
in section II B 1 b above.

If any report remains outstanding after
the following watch has submitted its
reports, the district command shall ensure
that the report is submitted.

2. Transmittal of Reports

Coordinating and/or desk sergeants assigned
to the patrol district stations and substations
shall be responsible for the transmittal of
reports generated by their watches to all other
affected elements and agencies.

C. Intradepartmental Correspondence

1. Reports and/or correspondence requiring
regular processing through channels or
destined for a specific element will be
sent in the green intradepartmental envelopes.

2. The plain manila envelopes will be used for
outside agencies.
TRANSMITTAL OF BAIL MONEY

Bail money shall be transmitted in accordance with
Policy 7.01, ARRESTS AND ARRESTED PERSONS.