A departmental identification card shall be
issued to each employee and person authorized
by the Chief of Police or designee. The
employee/authorized person shall keep the
card up to date and wear it in accordance with this policy.
ISSUANCE OF CARDS

A. The Human Resources Division (HRD)
shall provide each civilian employee, officer,
reserve officer, police recruit, volunteer,
contract hire, and any eligible retiree with
an identification card and a clip for the card.

B. An identification card with or
without a photograph can be requested
for a person who will perform a departmental
function but is not listed in section I A above.
Such a request shall be initiated by the element
commander who will be responsible for that person.
The request shall be a To/From memorandum via the
chain of command to the HRD. Also, the effective
period requested for the identification card(s)
shall not exceed six months.
WEARING AND PRESENTING THE CARDS

A. All nonuniformed personnel shall wear
their cards in plain view when they are inside
a police facility or at a crime scene. For all
other circumstances when personnel are asked to
produce an identification card to validate their
departmental purpose, personnel shall present
their issued card to the requestor.

B. Section II A above shall not apply to undercover
officers who have written exemptions from their
element commanders. These element commanders shall
establish written criteria (e.g., officer safety and
integrity of an investigation) for circumstances when
officers are not required to have their identification
cards.

UPDATING OF CARDS

Each employee shall replace his or her identification
card during the month of its scheduled expiration and
as otherwise necessary to keep it current (i.e., for
promotion to the rank of sergeant/detective or above;
restricted police authority [determined by the Chief
of Police]; police recruit to police officer; a change
in name, rank, or badge; or when the card expires or is
damaged, lost, or stolen).
CREATING AND UPDATING IDENTIFICATION CARDS

A. The employee/authorized person shall
report to the HRD to initiate the process of
creating and/or updating an identification card.

B. Civilian employees shall report to have
their photographs taken in the attire appropriate to their assignments.

C. All police officers, reserve officers,
police recruits, and parking enforcement and
collections officers shall take their photographs
in uniform. Exceptions may be made by the element
commanders of the aforementioned officers.
REPLACEMENT OF CARDS

A. An employee reporting a lost or stolen
identification card shall submit a “Request for
Replacement of Issued Item(s)” e-form to initiate
the replacement process.

A copy of the police report shall be
submitted as an attachment to the “Request for
Replacement of Issued Item(s)” e-form.

B. A copy of the approved e-form shall be
presented to the HRD to receive a replacement identification card.

C. If replacement of the card is required
because of an officer’s gross negligence or a
civilian employee’s negligence or improper use
and care of the card, the element commander
shall recommend that an assessment be made.
The Finance Division commander shall determine
if an employee is to be assessed. The employee
shall remit the required amount to the Finance
Division before being allowed to receive a replacement card.

D. Each employee/authorized person shall replace
his or her identification card when any portion of the
card becomes illegible or inaccurate or the photograph
becomes obscured.

RETIREE IDENTIFICATION CARDS

A. Officers and civilian employees who have
ten years or more of creditable law enforcement
service directly preceding retirement and retire
in good standing as defined under Civil Service
Rule 11-7 may request the issuance of a departmental
retiree identification card upon final clearance by the HRD.

B. Police reserve officers who have 20 years
or more of satisfactory service and resign in
good standing as defined under Civil Service
Rule 11-7 may request the issuance of a
departmental retiree identification card upon
final clearance by the HRD.

C. Employees who retire while being the
subject of any pending administrative or
criminal investigation or other applicable
portion as outlined in Civil Service Rule
11-8 will be considered to have retired
“not in good standing.” The employee shall
not be issued a departmental retiree
identification card until such time the
investigation is completed or their
retirement is reclassified as being in
good standing by the Chief of Police.

D. Former employees whose retirement is subsequently
reclassified from other than good standing
to one in good standing may submit a request
for the issuance of a departmental retiree
identification card to the commander of the HRD.

E. Employees who resign or retire in lieu
of pending termination shall not be entitled
to a departmental retiree identification card.

F. Retiree identification cards are the
property of the department and shall be valid
for five years from the date of retirement in
good standing. They may be renewed within one
month from the date of expiration subsequent
to review by the HRD commander.