Employees of the Honolulu Police Department
(HPD) shall be guided by this directive in
operating and managing the HPD intranet
Web site.

MANAGEMENT OF THE HPD INTRANET WEB SITE

A. The Virtual Unit shall be responsible
for conducting annual assessments with the
elements to ensure the information contained
on the HPD intranet Web site is accurate.

B. The Information Technology Division (ITD)
shall control the administrative access for the
HPD intranet Web site and maintain a list of the
designated intranet liaisons.

DIVISION-LEVEL RESPONSIBILITIES FOR THE HPD INTRANET
WEB SITE

A. Element computer liaisons shall
submit the HPD Security Access Request e-form to
the ITD to add or remove designated HPD intranet liaisons.

B. Division-level commanders shall
designate an HPD intranet liaison to ensure that
the content of their divisional Web page is accurate and up-to-date.

C. The HPD intranet liaison shall be
the point of contact for the element’s Web page and
shall ensure that all information (i.e., personnel
data, telephone numbers, Manual of Operations [MOP], etc.) is current.

D. The division-level commander shall review
and approve all content on their element’s Web page.

E. Information posted on the element’s
Web page shall not conflict with departmental directives.

DIGITAL NOTEBOOK

A. The Digital Notebook is a vehicle
to share information from the contacts made by officers out in the field.

B. The Field Information Card, HPD-47
form; Traffic Safety Awareness Contact, HPD-243A form;
and any applicable citation information shall be
inputted into the Digital Notebook.

C. Officers may also input information
directly into the Digital Notebook without completing the above forms.

D. Elements shall have a process in place
so that information submitted via the HPD-47 form,
HPD-243A form, or any applicable citation information
shall be inputted into the Digital Notebook.

E. The Digital Notebook shall be accessible
only to authorized HPD personnel. The information
contained in the Digital Notebook shall not be shared with outside agencies.

ELECTRONIC SUBPOENA LOG

A. All division pages on the HPD intranet
contain access to the electronic subpoena log.

B. Policy 7.12, SUBPOENAS FOR AND COURT
APPEARANCES BY DEPARTMENTAL PERSONNEL, outlines
the process for entering subpoenas for service
on HPD employees utilizing the electronic subpoena log.

CONSISTENCY STANDARD

The Virtual Unit shall be responsible for
ensuring that the layout of the HPD intranet
Web site is consistent with the image set by
the Chief of Police. All Web pages shall comply with this standard.

HPD INTRANET WEB PAGE SPECIFICS

A. Elements requesting to include
links or additional pages to their Web page shall
submit a request via channels to the ITD.

B. All directives and MOPs posted on
the HPD intranet Web site shall be in a PDF format.

C. HPD forms may be developed in a fillable
PDF format to allow the user to complete and
electronically submit the form directly from the HPD intranet.

D. A retention schedule shall be maintained
to comply with current retention procedures.