I. All police department employees are encouraged
to pursue higher education and enroll in accredited
college courses as a means of developing leadership skills
for the Honolulu Police Department (HPD).
II. If state asset forfeiture funds are
available, the police department may provide a predetermined
amount of funds per session for tuition and textbook
reimbursement for eligible employees participating in this program.
III. The police department reserves the right to
limit reimbursements to employees and/or certain
employees as deemed necessary due to the availability of funds or other criteria.
CRITERIA FOR REIMBURSEMENT
A. A full-time employee of the HPD who has
passed initial probation is eligible for this program.
B. Courses that are related to the purposes
of law enforcement and/or department-related
programs shall be considered for reimbursement.
C. The course shall have been completed
with a grade point of 2.0 or higher (on a 4.0
scale) or a grade of pass (on a pass/fail scale).
D. Subject to the availability of funds,
reimbursement to an individual shall be limited to the following:
1. Undergraduate courses: $600 per session
$2,400 per fiscal year
2. Graduate courses: $1,200 per session
$4,800 per fiscal year
3. Doctorate courses: $2,400 per session
$9,600 per fiscal year
E. Fiscal year eligibility is determined by
the course start date. Reimbursement for courses
with overlapping dates is not permitted.
F. Total reimbursements from this source
and/or other sources shall not exceed the total
tuition and textbook costs during any session.
A. Each course must first be approved as
qualifying for reimbursement by submitting an
e-mail report to the Training Committee chair
(Training Division commander).
B. The report shall include the name of
the college, name and identifying number of
the course, and a copy of the school’s catalog
description of the course.
C. The report shall be submitted so that
it is received by the Training Committee chair
at least two weeks prior to the start of the
course. Late submittals will not be considered.
D. The Training Committee chair shall inform
the employee of the approval/disapproval by e-mail.
A. Within 30 days of successfully completing
the course, an employee seeking reimbursement for
an approved course shall submit an “Educational
Reimbursement Application” e-form.
The e-form shall be sent, via the employee’s
chain of command, to the “HPD Finance General” mailbox.
B. The following items shall be submitted as
attachments to the “Educational Reimbursement Application” e-form:
1. A copy of the final report card for the course;
2. A copy of the course description;
3. A copy of the written approval from the Training Committee chair; and
4. Copies of receipts for the tuition and textbooks.
C. The Finance Division shall notify the employee
when the reimbursement check is available for distribution.
D. Reimbursements shall be made only for
courses that have been approved by the Training Committee.