The Honolulu Police Department (HPD) utilizes
financial assistance afforded by grant-funded
traffic enforcement monies to enhance traffic
safety efforts and ensure that such work is
performed and documented in accordance with
grant requirements.
DEFINITIONS

A. Grant assignment program: A program on
the HPD’s intranet that is used by officers
to sign themselves up to work grant hours
and record their grant activity.

B. Grant hour: An hour worked conducting
traffic enforcement in addition to an
employee’s normal work shift and that is
funded by the Hawaii Department of
Transportation through a traffic safety grant.

C. Grant manager: An officer at the rank of
sergeant/ detective or above who is designated
by the Traffic Division commander to coordinate
the department’s grant-funded activities.
RESPONSIBILITIES

A. Field supervisor

On-duty field supervisors for locations where
enforcement is taking place shall be responsible
for attesting that grant enforcement occurred
as documented on the grant reporting forms.
This shall include conducting periodic checks
of officers working in the field as well as
verifying that citations issued were accurately
documented on grant reports.

B. Grant manager

The grant manager shall be responsible for
conducting periodic audits of grant enforcement
activities as directed by the Traffic Division
commander. This shall include monitoring
officers and enforcement reports for compliance
with applicable laws and departmental regulations.
ASSIGNMENT OF GRANT HOURS

A. Officers who have completed their initial
probation and are qualified to work special
duty jobs are eligible to work grant hours.
Officers assigned to the fourth watch who
have not completed their probation can work
only grant-funded Operating a Vehicle Under
the Influence of an Intoxicant (OVUII)
roadblocks and shall do so only with prior
approval from their assigned supervisors.

B. Officers who want to work grant hours must
have prior permission from their respective
supervisors or divisional grant coordinators.

C. Officers who sign up for grant hours shall
indicate the date and time they intend to work
and the specific location at which they plan
to work. Officers shall not schedule themselves
for more than 16 grant hours in a calendar week.

D. Based on traffic safety needs, the grant
manager shall release grant hours to officers
via the grant assignment program.

E. Officers wanting to work grant hours shall
access the grant assignment program and request
an assignment of hours from a specific grant.
Officers must acknowledge a disclaimer screen
at the beginning of each session that indicates
the officer has read and understands the
applicable grant rules.

F. Officers working OVUII roadblocks shall be
signed up to work by the supervisor in charge
of the roadblock.

G. Officers shall not engage in grant hours
prior to going back to regular work after
being on sick or injured leave. This
restriction shall last for 24 hours after
the end of the last, missed regular work
shift. For the purposes of this directive,
a day shall mean the period from midnight
to 2359 hours and a week shall mean the
period from midnight (Sunday morning) to
2359 hours (Saturday night).

GRANT ENFORCEMENT ACTIVITIES

A. Officers working grant hours should focus
on and strive to achieve the minimum level of
grant activity particular to the grant being
worked. These levels can be found via the
grant assignment program.

B. Officers who do not meet the activity goals
for three consecutive operations may not be
eligible to participate in future grant hours.
The applicability of any prohibition as well
as its length and scope shall be at the discretion
of the Traffic Division commander.

C. Officers must test with dispatch when beginning
their grant hours and log out with dispatch when
ending those hours.

D. Officers working grant hours may effect an
arrest. The officer shall complete all required
reports before returning to the grant activity.
The time required to complete these reports shall
be recorded as grant hours.

E. An officer who issues numerous citations in
a single grant hour may not count those citations
for other grant hours worked. Officers may only
claim grant hours for the time that was actually worked.

F. Certain grant activities may allow for working
in teams. For instance, if one officer is in a
vantage point spotting seat belt violations, another
officer may be issuing citations. In such a case,
the amount of grant activity expected from the team
shall be equal to the number of team members times
the per-hour grant activity for each officer.

G. Officers shall use their police radios to notify
dispatch of all traffic stops as required in Policy
4.62, TRAFFIC STOPS.

H. Violating any portion of this directive may result
in ineligibility for future grant hours and possible
disciplinary action.
GRANT HOUR REPORTING

A. Once officers have worked grant hours, they
must accurately input their grant activity in
the grant assignment program. This will
automatically create a Traffic Citation Turned
in by Officers, HPD-159 form, as required by
Policy 8.11, CITATIONS AND CITATION BOOKS.

B. Once all grant activity is recorded, officers
shall print out the “Summary,” “TVB,” and “Grant
Tag Tally” reports using the grant assignment
program. These documents must be signed and
approved by a supervisor. Original forms shall
be forwarded to the grant manager within two
days of the date the grant hours were worked.