The city-contracted, private company shall
be notified to supply barricades for occurrences
of an unforeseen nature or emergency circumstances only.
PROCEDURE FOR OBTAINING BARRICADES
A. With Prior Purchase Request Approval
1. The officer requesting barricades shall
immediately inform his or her superior officer,
who in turn will obtain a verbal approval from
the Finance Division commander or designee and
in accordance with Policy 2.34, PURCHASING RULES.
The current barricade vendor information is located
on the Finance Division’s intranet page under the
Budget Section. An “HPD-PURCHASE REQUEST” e-form
must be submitted via channels to the Finance
Division by the end of the tour of duty.
Upon approval by the Finance Division, the
element shall submit a copy of the e-form
along with the signed and dated original
invoice to the Finance Division.
2. The superior officer will telephone the contracted company.
a. This number is to be called on a 24 hour basis.
The company is to furnish labor, materials, equipment,
and transportation of the barricades to the desired location.
b. The number of barricades required should
be determined prior to contacting the company and
will be placed as directed by the police.
c. The officer receiving and directing the
placement of the barricades shall sign a receipt
provided by the company indicating the number of
barricades received. The company will furnish the
officer with a copy of the signed receipt, which
shall be forwarded to the Finance Division without delay.
B. Without Prior Purchase Request Approval
In the event the Finance Division is closed when
the request for barricades is made, the superior
officer making the request shall, on the next working
day, be responsible for submitting an “HPD-PURCHASE REQUEST”
e-form. The explanation of the circumstances shall
be noted in the justification section of the e-form.
Upon approval by the Finance Division, the element
shall submit a copy of the e-form along with the
signed and dated original invoice to the Finance Division.
FOLLOW UP PROCEDURE FOR REMOVAL OF BARRICADES
A. The commanding officer of the district
shall be responsible for following up until such
time as the barricades have been removed and shall
submit a To/From report to the Finance Division
no later than 24 hours after such removal. The
following information shall be included in the report:
1. A description of the circumstances justifying the use of the barricades;
2. The date(s) that the barricades were used;
3. The number of barricades used;
4. The time and date that the barricades were no longer required; and
5. The damages and/or loss of barricades during the contracted period.
B. The importance of follow up cannot be
overemphasized because the city assumes
responsibility for the loss of any item occurring
within 18 hours after the date and time the
contractor is notified that such items are no
longer required at the site.
ONLY PRIME CONTRACTOR SHALL BE UTILIZED
The city will not honor payments for services
to any company other than the company named on
the price schedule during the contract period.