Fitness and Weight Rooms - Honolulu Police Department

In an effort to promote health and wellness,
the department provides fitness and weight
room areas that are designed for officers to
perform approved, physical activities (see
Policy 3.18, PHYSICAL FITNESS ACTIVITIES).
These areas are authorized by the department,
and authorized activities therein are covered by workers’ compensation.

RESPONSIBILITIES

The commanders of the following elements
are responsible for the maintenance and
use of the fitness and weight rooms at the listed facilities.

Fitness/Weight Responsibility for
Rooms Maintenance and Use

Alapai Headquarters District 7

Kalihi Police Station District 5

Kaneohe, Kahuku, and District 4
Kailua Police Stations

Kapolei and Waianae District 8
Police Stations

Pearl City Police Station District 3

Training Academy
Ke Kula Maka’i Training Division

Wahiawa Police Station District 2

AUTHORIZED PERSONNEL

A. Current Honolulu Police Department (HPD)
officers and civilian personnel are authorized
to use the fitness and weight rooms. Current
HPD employees may sponsor and request authorization
for immediate family members and outside public
safety personnel (law enforcement, fire, and
emergency medical services) to use the fitness
and weight rooms.

B. The commander (or a designee)
responsible for a fitness or weight room may
authorize the following to use the room:

1. Retired HPD employees;

2. Immediate family members of current
HPD employees (as long as the family member
is 18 years of age or older) when accompanied
by their sponsor; and

3. Outside public safety personnel when accompanied
by their sponsor.

C. Anyone without specific authorization
from the commander or a designee shall not be
permitted to use the room.

D. Juveniles (anyone under 18 years of age)
may be permitted to use the gymnasium and dojo
in the Training Division’s Physical Fitness
Center for approved activities. These activities
must be approved by the appropriate bureau chief,
and each juvenile must have a signed waiver on
file prior to using the facility.

However, juveniles shall not be permitted to
use any equipment in the weight rooms or be
present in the weight rooms at any time.

WAIVER

A. All users, other than current HPD officers,
will be required to sign a waiver acknowledging
that they will not hold the department or the
city liable in case of injury. This includes
all juveniles who are authorized to use the
Training Division’s gymnasium or dojo. A sample
waiver form is attached.

B. Completed waiver forms shall be
kept on file by the element responsible for the
fitness or weight room.

C. All waivers shall expire at the end of the
calendar year. A new waiver must be submitted
to the element responsible for the fitness or
weight room at the start of every calendar year.
RULES

A. To use a fitness or weight room,
current HPD officers must have a valid
identification card with them during each
use of the facility, sign in on the log
before beginning each use of the facility,
and sign out on the log when finished.

B. Current HPD civilian employees
must sign a waiver, have a valid
identification card with them during
each use of the facility, sign in on
the log before beginning each use of the
facility, and sign out on the log when finished.

C. The commander responsible for each
fitness or weight room shall develop written
rules for users other than current HPD officers.
The rules should be designed with facility
security in mind. Each user shall acknowledge
reading the rules and agreeing to follow them
by signing an acknowledgement form. The commander
or a designee will sign as the witness.

The rules shall include the following:

1. The user is required to sign a waiver;

2. The user is required to provide current,
emergency contact information;

3. The user is required to have a valid picture
identification card;

4. The user is required to sign in and sign out;

5. There may be a time restriction on use of the
fitness or weight room;

6. Except when otherwise authorized, the user is
restricted to use the fitness or weight room and
adjacent drinking and public restroom facilities only; and

7. The user must be accompanied by their sponsor if
not a current or retired HPD employee; and

8. The commander has the right to revoke permission
for use of the room at any time.

A sample rule statement and acknowledgement form is attached.

D. The commander shall also obtain and file
emergency contact information from users who are
not current HPD employees. This information
shall include the individual’s name, address,
telephone number (business and home), emergency
contact person, physician’s name and telephone
number, and whether the individual has any
condition that might affect his or her ability
to engage in physical activity.

This information shall be provided when the
individual completes the waiver and rules forms.
A sample form is attached.
MONITORING AND ENFORCEMENT OF RULES

The commander (or a designee) responsible
for the fitness or weight room shall establish
procedures to monitor the room and ensure that
users are complying with the rules.

A log book shall be kept for users to sign
into and out of the fitness or weight room.

DAMAGE OR ABUSE OF FACILITIES

Anyone who willfully damages or abuses any
equipment or property shall be held responsible for the damage or abuse.