The commanders designated herein are responsible
for the safekeeping, maintenance, and operational
readiness of all equipment and supplies assigned to their arsenals.
RESPONSIBILITY FOR ARSENAL OPERATION AND INVENTORY
A. Division-Level Commander
The commander of the Central Receiving Division
(CRD) is responsible for the arsenal located at
the Alapai headquarters; and the commanders of
Districts 2, 3, 4, 5, and 8 are responsible for
the arsenals located within their stations. These commanders shall:
1. Establish procedures necessary and consistent
with this directive for the safekeeping, maintenance,
and operational readiness of all equipment and supplies
assigned to the arsenal;
2. Ensure that proper records reflecting the
withdrawal and return of equipment and supplies are maintained;
3. Investigate any reports of loss, theft,
or damage to arsenal equipment and submit findings
and recommendations to the Finance Division commander;
4. Ensure that a quarterly inventory is conducted;
5. Investigate any discrepancy between the
actual inventory and the inventory listing and
submit findings to the Finance Division commander;
6. Secure the services of the police firearms technician to:
a. Inspect and repair weapons;
b. Dispose of unsafe and/or outdated ammunition; and
c. Verify the safety of equipment and/or ammunition;
7. Secure the services of the radio engineer to:
a. Inspect and repair all telecommunication
equipment assigned to the arsenal; and
b. Secure an adequate supply of portable radios
for field operations; and
8. Ensure that the arsenal is used only to store
authorized, official equipment and supplies.
B. Watch Commander
Each watch commander or designee shall be responsible
for the arsenal during his or her tour of duty and shall:
1. Assign a receiving desk officer to the arsenal; and
2. Be accountable for any outstanding equipment
and shall conduct a search when necessary.
C. Receiving Desk Officer Assigned to the Arsenal
The receiving desk officer assigned to the arsenal shall:
1. Issue and receive equipment and supplies;
2. Complete necessary portions of the Equipment
Record, HPD-44 form, for each item withdrawn from and
returned to the arsenal;
3. Maintain a log of all equipment withdrawn from
and returned to the arsenal during the officer’s assignment;
4. Submit a report to the watch commander of any
outstanding equipment at the end of the assignment; and
5. Prohibit access to the arsenal by anyone who does
not have the prior approval of the watch commander.
D. Officer Withdrawing Equipment From the Arsenal
The officer withdrawing equipment shall:
1. Complete applicable portions of the equipment
withdrawal record for equipment withdrawn from and returned to the arsenal;
2. Personally return equipment before the end of the tour of duty;
Exceptions: See section II B below;
3. Ensure receipt of the equipment withdrawal
record for each item returned to the arsenal;
4. Retain the equipment withdrawal record for
four months following the return of the listed equipment; and
5. Be responsible for updating the equipment
withdrawal record at the specified time intervals
required for extended withdrawals.
A. Equipment in the arsenal shall be withdrawn
and used only by authorized, departmental personnel.
1. Equipment in the Alapai headquarters arsenal
shall normally be withdrawn and used only by personnel
from Districts 1, 6, and 7 and the Traffic and Central Receiving Divisions.
2. Equipment in Districts 2, 3, 4, 5, and 8
arsenals shall be withdrawn and used only by personnel of those districts.
3. In emergencies, the commanders responsible
for the arsenals may authorize equipment to be
withdrawn and used by other departmental personnel.
B. Officers who withdraw equipment shall
personally return the equipment before the end
of the tour of duty to the receiving desk officer
assigned to the arsenal.
There are three exceptions:
1. During prolonged tactical operations;
2. Under extenuating circumstances; and
3. When the arsenal at the Alapai headquarters
is closed. During these periods, officers shall
return their radios to the desk sergeant at the CRD.
C. Arsenal equipment shall not be stored in
any facility other than an arsenal (including vehicles)
without authorization of the division commander and/or
supervisor of a specific operation.
D. Any equipment needed for routine patrol purposes,
with the exception of portable radios, shall be approved
by the district commander and/or the watch commander
responsible for the arsenal.
E. Any equipment needed for purposes other than
routine patrol (nonemergency) shall be authorized by
the requesting division commander or authorized supervisor
on a 3″ x 5″ card describing the equipment.
F. A current weapons qualifications card, HPD 473 form,
indicating proficiency in the use of the weapon(s) requested
shall be presented before withdrawal of the weapon from the
arsenal is permitted.
G. Officers who withdraw equipment for special
duty use shall note the job requestor on the back of
the equipment withdrawal record. The arsenal officer
shall note this information on the arsenal log.
H. The commanders of Districts 1, 6, and 7 and
the Traffic Division shall notify the CRD watch lieutenant
or sergeant of special circumstances or operations to
assist in the scheduling of the arsenal officer.
A. Equipment Withdrawal Record
1. The receiving desk officer assigned to
the arsenal shall complete appropriate portions
of the Equipment Record, HPD-44 form, for each
item withdrawn from the arsenal.
2. The type and quantity of ammunition shall
be listed, if applicable.
3. The requesting officer shall complete
applicable portions of the equipment withdrawal record.
4. The completed form shall be filed in the
appropriate pouch or corresponding portable radio
B. The receiving desk officer assigned to the
arsenal shall complete the applicable information in the log.
A. At the time the equipment is returned,
the receiving desk officer assigned to the arsenal
shall retrieve the equipment withdrawal record and shall:
1. Sign the “returned to” line and fill in the applicable sections;
2. List the name of the officer returning the
equipment (if different from the name of the officer
who withdrew the equipment) in the “remarks” section; and
3. Describe any damage to the equipment in the “remarks” section.
B. The officer returning the equipment shall
ensure receipt of the completed equipment withdrawal record.
C. The receiving desk officer assigned to the
arsenal shall complete the entry in the log with the required information.
A. Extended Withdrawals
1. An officer who withdraws a radio or firearm
for more than 60 days shall report to the arsenal
every 7 days to update the equipment withdrawal record.
2. An officer who withdraws equipment other than
a radio or firearm for more than 60 days shall report
to the arsenal every 30 days to update the equipment withdrawal record.
All updated equipment withdrawal records shall be
maintained with the initial equipment withdrawal record.
B. Prolonged Tactical Operations
1. Whenever a prolonged, tactical operation
requires that equipment be turned over to another
watch or unit in the field, the receiving commander
shall be responsible for the equipment and shall
complete the applicable equipment withdrawal record.
2. A notation shall be made on the original
equipment withdrawal record and returned to the
officer who originally withdrew the equipment.
C. Equipment Withdrawn in Bulk for Emergencies
1. When equipment is withdrawn in bulk by an
officer, the equipment shall be recorded on one
(or more, if necessary) equipment withdrawal record.
2. As each item is returned, the receiving desk
officer assigned to the arsenal shall cross off and
initial the applicable item on the equipment withdrawal record.
3. The equipment withdrawal record shall be
maintained at the arsenal until all equipment is returned.
LOSS/THEFT/DAMAGE OF ARSENAL EQUIPMENT
A. The receiving desk officer assigned to
the arsenal shall review the equipment log at
the beginning of the watch and shall immediateÂ¬ly
report any outstanding equipment to the watch commander.
B. When any loss, theft, or damage to arsenal
equipment is discovered, the receiving desk officer
assigned to the arsenal shall:
1. Initiate an official, numbered report
detailing the circumstances of the loss, theft, or damage;
2. Submit a To/From report to the Finance
Division commander regarding the status of the
equipment with reference to the official numbered
report, which shall be attached; and
3. Forward copies of the To/From report and
official numbered reports to the commander responsible
for the arsenal.
C. The commander, upon receipt of the To/From
report and official numbered reports, shall initiate
an immediate and thorough investigation that shall
include the extent of responsibility of the receiving
desk officer assigned to the arsenal.
D. The commander shall inform the Finance Division
commander of the progress of the investigation and shall
make recommendations consistent with the facts revealed
in the investigation.
E. The commander’s investigation shall not preclude
any other procedural investigation conducted by another element.
F. An officer without the equipment withdrawal
record as proof of return may be held responsible
for the missing equipment.
A. The commander responsible for the arsenal
shall ensure that an inventory of all equipment
and supplies assigned to the arsenal is conducted
at the end of every March, June, September, and December.
B. The commander shall ensure that an inventory
report is submitted to the Finance Division by the
third working day following the close of each quarter.
C. The commander shall investigate any discrepancy
between the actual inventory and the inventory listing
and shall submit the findings in triplicate to the Finance Division commander.