The department’s Finance Division will release paychecks through
authori zed persons from each element. Additional guidelines and
responsi bilities for this process are set forth in this
directive.
RESPONSIBILITIES

A. Division-level element commanders shall be responsible
for:

1. Submitting to the Finance Division a current list
of personnel who are authorized to pick up
paychecks and/or statements and ensuring that the
checks are acquired on the days they become
available.

2. Implementing a procedure to have each employee
receive his or her paycheck. This procedure shall
include:

a. Obtaining the signature of each paycheck
and/o r statement recipient on the Payroll
Roster, HPD-6 f orm, when the paycheck and/or
statement is handed t o t he employee. It is
recommended that this list of signatures be
retai ned by each element for a period of one
year, in accordance with the city’s records
retention schedule.

b. Establishing procedures that ensure
accountab ility for and security of the
paychecks until they have been distributed.

B. Employees with direct deposit may access and print
their p statements via the e Self Service Web
site at
EXCEPTIONS

The Finance Division may distribute paychecks to individual
payees on a case-by-case basis.