Centralized control shall be applied to the
Honolulu Police Department’s (HPD) forms system
on the HPD FORMS intranet Web page.

FORMS CONTROL SYSTEM

A. Each proposed form or amendment to or
rescission of any existing form shall be
submitted to the Information Technology
Division for the following:

1. Review to ensure uniformity and suitability
of content and to ensure that the proposal does
not duplicate or conflict with any existing form;

2. Assignment of form numbers for new forms;

3. Development of an editable version of the
form, with a format consistent with the department’s
current computer requirements;

4. Maintenance of the HPD FORMS Web page on
the HPD intranet, consisting of forms used
by the department; and

5. Approval by the major in charge of the
Information Technology Division or designee.

B. A permanent record of all departmental
forms shall be maintained by the Finance Division.

DEPARTMENTAL FORM

A. An official departmental form shall have a title.

B. An official departmental form shall have
an “HPD” number in the lower left corner.

1. The numbers shall follow “HPD-” and be
assigned consecutively.

2. If an existing form is revised, it shall
bear the original form number, followed by
“(R-month/year)” of the revision, e.g., HPD-001 (R-01/94).

PRINT REQUEST

A. A Request for Printing e-form shall be
submitted via the chain of command to the
Finance Division.

B. Print requests that need to be fulfilled
in less than two weeks shall be submitted
with a To/From report to the major or designee
of the Finance Division. The report shall
contain sufficient justification for the need
to expedite the process.

C. Elements may duplicate forms, when necessary,
directly from the HPD FORMS Web page.