Badges of active and retired officers (including
matrons and helicopter pilots) may be encased only
under the following conditions:
When an officer is killed in the line of duty,
the department shall offer the encasement of the badge.
A request to encase the badge of anyone else
(e.g., reserve officer, chaplain or police
commissioner) must be submitted to the Human
Resources Division (HRD) commander, who is the
approving authority for badge encasement.
Personnel leaving the department must have
completed at least a minimum term of service
to be eligible for badge encasement, i.e.,
20 years of service for reserve officers and
chaplains and a full term of office for police
commissioners. Cases with unusual circumstances
may be referred to the Chief of Police for a
final determination.
When an officer’s death is not service-connected,
the family may request a badge encasement at their own expense.
Line of Duty Death

A. The HRD shall retrieve the officer’s badge,
return it to the Finance Division for disposition,
and request a badge encasement from the Finance Division.

B. The Finance Division shall make arrangements to
have the badge encased.

C. When the encased badge is received from the
vendor, the Finance Division shall notify the
HRD commander or designee that the badge can be
picked up for final disposition.

D. The HRD commander or designee shall make
arrangements for presentation of the badge to the survivors.

When an officer retires in good standing with
at least ten years of service, the officer may
request a badge encasement at his or her own expense.
Nonservice-Connected Death

A. A request by the family for a badge encasement
shall be directed to the HRD commander.

B. Upon approval by the HRD commander, the
Finance Division shall prepare a letter
authorizing the family to request a badge
encasement and directing the family to make
full payment to the vendor. A copy of the
letter shall be forwarded to the vendor.

C. When the encased badge is received from
the vendor, the Finance Division shall notify
the HRD commander or designee that the badge
can be picked up for final disposition.

D. The HRD commander or designee shall make
arrangements for presentation of the badge
to the family.

When the officer retires with a service-connected
disability retirement, the officer may request a
badge encasement at his or her own expense.
Retirement

A. A retiring officer may request a badge
encasement via the Badge Encasement Request,
HPD-498 form, through the chain of command
to the HRD commander. Another employee may
also request a badge encasement for the officer.

B. Upon approval by the HRD commander, the
Finance Division shall prepare a letter
authorizing the officer or other requestor
to have the badge encased and directing him
or her to make full payment to the vendor.

C. A request to encase a badge shall be made
to the Property and Supply Section of the
Finance Division after the officer retires.
The badge shall be available for encasement
up to 90 days after the officer retires.

D. The Property and Supply Section is responsible
only for providing the badge to the authorized
vendor for encasement. The requestor is
responsible for all tasks and costs associated
with placing the encasement order, picking up
the encased badge, and paying the vendor.

Encasement Items

Encase of the items below shall be for the rank at the time of an officer’s end of service with the department:

A. The uniform badge and cap shield; and

B. Rank insignias (i.e., kukui nuts and stars) for officers above the rank of sergeant.