Employees of the Honolulu Police Department
shall follow this directive for the scheduling of annual vacations.

Element Commanders

A. During the month of November, the
commanding officer of each departmental
element shall prepare a vacation schedule
for all assigned personnel.

B. Vacation schedules shall be prepared
in accordance with the following:

1. It is recommended that no more than
ten percent of the divisional strength be
granted vacation at the same time.

2. Whenever vacation requests for the
same period are submitted by a greater number
of officers or employees of the same grade
than may be absent at one time, those officers
or employees longest in service, as determined
by the date of original appointment to the
department, shall be given preference. This
provision affects those employees whose collective
bargaining contract fails to provide for vacation scheduling.

3. Personnel whose collective bargaining
contract provides for vacation scheduling shall
be scheduled in accordance with the terms of the
contractual arrangements between their collective
bargaining unit and the employer.

4. Personnel who are members of collective
bargaining units may accumulate vacations in
accordance with the terms of the contractual
arrangement between their collective bargaining
unit and the employer.

5. Personnel who are not members of collective
bargaining units may accumulate their vacations.

However, to accumulate more than 15 days
per year, written approval from the Chief of Police is required.

C. Completed vacation schedules are to be posted on employee bulletin boards.

Employees

A. Routine requests for vacation should be
submitted through channels on a form as prescribed
by the director of the Department of Budget and
Fiscal Services at least one week prior to the
scheduled date of commencement.

B. Advance notices may be waived in emergency
situations; however, approval must first be obtained
from the element commander before the leave is taken.
If for a period of more than one day, a request shall
be submitted through channels.

C. Employees are expected to take vacation leave annually.

D. For administrative purposes, employees engaged
in shift work with rotating days off shall submit a
calendar with their requests for vacation. The calendar
shall be appropriately marked by the day as to the type
of leave to be taken, e.g., vacation, day off, etc.

1. If the annual vacation is to run concurrently
with other leaves, such as administrative and/or
compensatory time, etc., the calendar shall also be marked appropriately.

2. All such additional leaves other than vacation,
e.g., administrative and/or compensatory time off, etc.,
shall also be entered in the “Additional Explanation”
section of the application form.

3. All leaves to be taken concurrently other than
annual vacation shall be scheduled prior to the actual
commencement of vacation time.

Intradepartmental Transfers

In intradepartmental transfer situations
where an employee has not taken annual vacation
prior to transfer, it shall be the responsibility
of the commander who receives the transferred
employee to assign an appropriate date consistent
with the vacation schedule of that operating unit.