It is the policy of this department to meet the city’s fiscal
year annual report requirement and to produce a departmental
annual report highlighting activities in the calendar year.
ANNUAL REPORTS

Each division-level element shall annually prepare
and submit two reports: one containing information
for the City and County of Honolulu Fiscal Year
Annual Report and another with information for the
Honolulu Police Department (HPD) Annual Report.
Each submitted report
shall not exceed three pages of text. Files containing
digital photographs depicting the topics covered should
also be submitted for consideration.

A. City and County of Honolulu Fiscal Year Annual Report
This report covers the fiscal year from July through
June.

B. HPD Annual Report

This report covers the calendar year from January
through December.

C. Due Dates

Information for the annual reports shall be submitted
to the Information Technology Division (ITD) as
follows:

1. Information for the City and County of Honolulu
Fiscal Year Annual Report is due July 1 for the
fiscal year ending the previous month; and

2. Information for the HPD Annual Report is due
January 10 for the calendar year ending the
previous month.
GUIDELINES

A. Information on activities of topical importance,
problems, implications, measures of effectiveness, and
new programs are to be reported. Information submitted
by elements shall relate to one or more of the
following subjects:

1. Law Enforcement

a. Methods to discourage violations of the law
and to apprehend offenders

b. Ability to respond to criminal acts

c. Methods to protect persons and property and
to preserve order;

2. Community Affairs

Methods to increase crime prevention awareness and
promote public efforts to combat crime;

3. Technology and Equipment

Means to acquire equipment and apply technology to
increase departmental efficiency and
effectiveness;

4. Intergovernmental and Interdepartmental Issues
Methods to promote cooperation on criminal justice
issues among the executive, legislative, and
judicial arms of government and among city and
state departments; and/or

5. Staff and Support Activities

Ways to improve departmental, administrative and
technical services.

B. Current accomplishments and new or major programs (not
routine, ongoing activities) shall be emphasized.

C. Topics should be explained so that readers with little
background knowledge will be able to understand the
implications and problems.

D. Statistical data (e.g., offenses reported or arrests
made) for both reports shall be provided by the ITD.