The department’s continuous effort to optimize
overall efficiency holds individual elements
responsible for assessing workload and personnel
allocation annually.

GENERAL

A. The allocation and distribution of personnel
within the Honolulu Police Department (HPD) shall
comply with all existing collective bargaining agreements.

B. The department shall conduct annual workload
assessments to maintain a balanced deployment of
personnel throughout the department.

C. Civilian employees should be utilized, when
practicable, in positions that do not require a
police officer and/or may be more efficiently
performed by a civilian employee.

D. Element commanders shall be responsible for
evaluating available data and making the appropriate
allocation and distribution of personnel within their elements.

E. The Chief of Police has the final decision for
all allocations and distributions of personnel
within the department.

F. The information in the Police Employee Deployment
System (PEDS) file shall be used only for official
police business. Its security shall be maintained at all times.

ASSESSING THE ALLOCATION OF PERSONNEL

A. All element commanders shall:

1. Review the PEDS report on a monthly basis and
make necessary amendments to the report, which
shall be submitted to their bureau chief.

2. Conduct an annual workload assessment and
submit it to the Chief of Police by January 31
each year. It shall include, but is not limited
to, the following items:

a. Programs and projects;

b. Job duties of each employee; and

c. Time lost through days off, holidays,
and other leaves of absence.

3. Patrol commanders shall use the HPD Workload
Template from the intranet under HPD FORMS as a
part of their annual assessment submittals. The
template shall contain all information that is
applicable to the district and help support any
reallocation of or additional personnel.

B. After approval, the PEDS report and the
documented workload assessment shall be
forwarded to the Human Resources Division
(HRD), which is responsible for initiating
any necessary personnel changes.

PEDS

A. The PEDS file contains current employee
information. Online access is available
through the HPD intranet.

B. The HRD commander shall be responsible
for the security of all information maintained
in and disseminated from the PEDS file.

C. Data entry to the PEDS file may be performed
only through the computer terminals in the HRD from:

1. The creation sheet that is completed by
each employee, including reserve officers,
on the first day of employment;

2. The change of status form that is submitted
to the HRD within the time frame determined by
the HRD commander; and

3. Personnel orders, which are generated by the HRD.

D. The format and distribution of any PEDS
reports shall be determined by the HRD commander.

E. Any request for PEDS-generated reports shall
be evaluated on the confidentiality of the information.

REPORTING

A. Element commanders shall submit a monthly
PEDS report to the HRD.

If changes to the allocation or distribution
of personnel are necessary, element commanders
shall inform their bureau chiefs.