The Honolulu Police Department uses administrative
reports to provide information within the department
on operations, as well as to provide a mechanism to
report departmental activities outside the organization.

DEFINITION

Administrative reports: Documents essential
to the management of the department as identified
in the Administrative Reports Master List.
These reports provide information on topics such
as (but not limited to) crime statistics, service
demands, workloads, expenditures, and personnel.

ADMINISTRATIVE REPORTS

A. Administrative reports shall be completed
on a timely basis to ensure accountability and
operational effectiveness and may be required to
be submitted daily, weekly, monthly, quarterly, or annually.

B. Administrative reports shall be submitted
as required by the Administrative Report Master List.
REPORT AND ACTIVITY MANAGEMENT

A. Each element shall retain copies of
administrative reports in an inspectional file
in accordance with the Administrative Reports Master List.

B. Commanders or designees shall conduct
periodic inspections to ensure that administrative
reports are submitted on a timely basis and properly
maintained with the following:

1. Name or description of the report;

2. Name and/or position of the person(s)
responsible for completing and submitting the report;

3. Purpose of the report;

4. Frequency of the report;

5. Distribution of the report; and

6. Required retention period of the report.

ADMINISTRATIVE REPORT MASTER LIST

A. A master list of administrative reports
(see attachment) shall be maintained by the
Information Technology Division.

B. A request to amend the master list must
be approved by the assistant chief of the Support
Services Bureau (or designee).